Implementation Plan
The 12-Week Roadmap
Four phases from Foundation to Culture Launch. Each phase has clear owners, deliverables, and success criteria.
Phase 1
Weeks 1-2
Phase 2
Weeks 3-4
Phase 3
Weeks 5-8
Phase 4
Weeks 9-12
Foundation
Weeks 1-2| Action | Owner | Deliverable |
|---|---|---|
| Announce OCTO formalization | Vlad | All-hands message with decision domains |
| Announce reporting structure changes | Chad | Org chart distributed, 1:1s with every report |
| Appoint Principal Architects | Vlad + Chad | Title changes, scope documents, mentorship pairings |
| Appoint QA Lead | Chad | QA mandate document, reporting line change |
| Formalize Bridge roles | Vlad | Title changes, mandate documents |
Success Criteria
Every person in the org can name their manager, their pod, and their Principal Architect within 2 weeks.
Pod Formation
Weeks 3-4| Action | Owner | Deliverable |
|---|---|---|
| Assign engineers to named pods | Chad + Leads | Pod rosters published |
| Assign QA engineers to pods | Evan L | QA-to-pod mapping published |
| Assign PMs to pods | Chad | PM-to-pod mapping published |
| Establish pod Slack channels | Serhi | #pod-core, #pod-payments, etc. |
| Define pod domains and ownership | Architects | Domain ownership docs in Confluence |
| First cross-pod sync meeting | Chad | Monday overlap window established |
Success Criteria
Every pod has a complete roster, a dedicated Slack channel, and a published domain ownership document.
SDLC Rollout
Weeks 5-8| Action | Owner | Deliverable |
|---|---|---|
| Atlassian Reset: Jira projects | Serhi + Joseph | 5 Jira projects with standardized fields |
| Atlassian Reset: Confluence spaces | Chad | 5 Confluence spaces with templates |
| Deploy PRD template | Kevin + Bridge | Template + first 3 PRDs drafted |
| Train on Hat-Switching workflow | Chad | Workshop + recorded session |
| Implement AI-native QA gates | Evan L | Automated gates on 1 pod |
| Define Epic Ownership Tiers | OCTO | Published tier definitions |
| Build executive Jira dashboard | Joseph | Live dashboard for OCTO |
| Establish async standups | Pod Leads | Daily Slack updates flowing |
Success Criteria
First full sprint completed under the new SDLC with at least one EPIC delivered using the Hat-Switching model.
Culture Launch
Weeks 9-12| Action | Owner | Deliverable |
|---|---|---|
| Launch Vibe-Coding Fridays | Chad | First Friday session + Slack channel |
| Launch Cursor Impact leaderboard | Evan L + Chad | Automated dashboard, monthly recognition |
| First Demo Day | Pod Leads | Each pod presents 1 shipped feature |
| First Architecture Council | Architects | ADR published from first session |
| Launch Ship It weekly updates | Pod Leads | Thursday updates in #ship-it |
| Communication protocol training | Chad | Written guide + walkthrough |
| Multi-regional handoff protocol | Serhi | First handoff packets produced |
| Phase 1-3 retrospective | OCTO | Documented learnings, adjustments |
Success Criteria
All 5 rituals running. First Demo Day with founder attendance. Retrospective produces 3+ actionable improvements.
12 Weeks to Transform
This roadmap is a living document. The OCTO owns the strategy. The pods own the execution. Every phase builds on the last, and every success criteria is measurable.
0
Actions
0+
Owners
0
Weeks